Privacy Policy
Privacy Policy
Effective Date: 15 March 2025
Welcome to Kapstone.ai. Your privacy is important to us. This Privacy Policy outlines how Kapstone Learning Technologies Private Limited ("Kapstone," "we," "our," or "us") collects, uses, stores, and protects your personal information when you use our Services.
Welcome to Kapstone.ai. Your privacy is important to us. This Privacy Policy outlines how Kapstone Learning Technologies Private Limited ("Kapstone," "we," "our," or "us") collects, uses, stores, and protects your personal information when you use our Services.
Information We Collect
Information We Collect
Kapstone collects and processes the following types of data:
Kapstone collects and processes the following types of data:
Information Provided by Users
Information Provided by Users
Recruiters: Name, company details, job postings, hiring preferences, payment information (for subscriptions), and messages exchanged with candidates.
Recruiters: Name, company details, job postings, hiring preferences, payment information (for subscriptions), and messages exchanged with candidates.
Job Seekers: Name, email, phone number, resume details, portfolio information, work experience, skills, education, and projects completed via Kapstone.
Job Seekers: Name, email, phone number, resume details, portfolio information, work experience, skills, education, and projects completed via Kapstone.
Automatically Collected Information
Automatically Collected Information
Usage Data: IP address, device type, browser type, operating system, and interaction logs.
Usage Data: IP address, device type, browser type, operating system, and interaction logs.
Cookies & Tracking: We use cookies to improve user experience, analyze traffic, and enhance security.
Cookies & Tracking: We use cookies to improve user experience, analyze traffic, and enhance security.
Third-Party Data Sources
Third-Party Data Sources
We may collect additional data from public sources, integrated platforms (e.g., LinkedIn, GitHub), or employer background checks where applicable.
We may collect additional data from public sources, integrated platforms (e.g., LinkedIn, GitHub), or employer background checks where applicable.
How We Use Your Information
How We Use Your Information
We use collected data to:
We use collected data to:
Match job seekers with recruiters using AI-driven algorithms.
Match job seekers with recruiters using AI-driven algorithms.
Facilitate communication between recruiters and candidates.
Facilitate communication between recruiters and candidates.
Provide placement and skill summaries to universities based on student candidate data.
Provide placement and skill summaries to universities based on student candidate data.
Improve and personalize platform features.
Improve and personalize platform features.
Prevent fraud and ensure data security.
Prevent fraud and ensure data security.
Comply with legal obligations.
Comply with legal obligations.
Data Sharing & Disclosure
Data Sharing & Disclosure
We do not sell user data. However, we may share data under these circumstances:
We do not sell user data. However, we may share data under these circumstances:
With Recruiters & Employers: Candidate profiles are shared with recruiters based on AI matching.
With Recruiters & Employers: Candidate profiles are shared with recruiters based on AI matching.
With Candidates: Job postings and recruiter messages are visible to job seekers.
With Candidates: Job postings and recruiter messages are visible to job seekers.
With Universities: Aggregated placement and skill summaries may be provided to universities to assist with student career development.
With Universities: Aggregated placement and skill summaries may be provided to universities to assist with student career development.
Service Providers: Third-party vendors handling payment processing, analytics, and cloud hosting.
Service Providers: Third-party vendors handling payment processing, analytics, and cloud hosting.
Legal Compliance: If required by law or to protect user rights.
Legal Compliance: If required by law or to protect user rights.
Data Security Measures
Data Security Measures
Kapstone implements industry-standard security practices to protect user data:
Kapstone implements industry-standard security practices to protect user data:
Encryption: All sensitive data is encrypted at rest and in transit.
Encryption: All sensitive data is encrypted at rest and in transit.
Access Controls: Role-based access restrictions to prevent unauthorized access.
Access Controls: Role-based access restrictions to prevent unauthorized access.
Monitoring: Continuous security monitoring to detect and prevent threats.
Monitoring: Continuous security monitoring to detect and prevent threats.
Users must also ensure the confidentiality of their login credentials.
Users must also ensure the confidentiality of their login credentials.
Data Retention Policy
Data Retention Policy
We retain user data as long as necessary for service functionality, legal compliance, and fraud prevention.
We retain user data as long as necessary for service functionality, legal compliance, and fraud prevention.
Users may request account deletion, after which personal data is removed except for legally required records.
Users may request account deletion, after which personal data is removed except for legally required records.
Your Rights & Choices
Your Rights & Choices
Depending on your location, you may have rights under applicable data protection laws (e.g., GDPR for EU users, Information Technology Act, 2000 for Indian users):
Depending on your location, you may have rights under applicable data protection laws (e.g., GDPR for EU users, Information Technology Act, 2000 for Indian users):
Access & Portability: Request a copy of your stored data.
Access & Portability: Request a copy of your stored data.
Correction: Update inaccurate or incomplete information.
Correction: Update inaccurate or incomplete information.
Deletion: Request removal of personal data (subject to legal obligations).
Deletion: Request removal of personal data (subject to legal obligations).
Opt-out of Marketing: Manage communication preferences.
Opt-out of Marketing: Manage communication preferences.
To exercise these rights, contact us at hello@kapstone.ai with subject 'Privacy Choice'.
To exercise these rights, contact us at hello@kapstone.ai with subject 'Privacy Choice'.
Cookies & Tracking Technologies
Cookies & Tracking Technologies
Kapstone uses cookies and similar tracking mechanisms to:
Kapstone uses cookies and similar tracking mechanisms to:
Improve platform performance.
Improve platform performance.
Analyze site traffic and user behavior.
Analyze site traffic and user behavior.
Enhance security.
Enhance security.
Users can manage cookie settings via browser preferences.
Users can manage cookie settings via browser preferences.
Third-Party Links & Services
Third-Party Links & Services
Kapstone may contain links to third-party websites. We are not responsible for their privacy practices. Users should review third-party policies before interacting with external services.
Kapstone may contain links to third-party websites. We are not responsible for their privacy practices. Users should review third-party policies before interacting with external services.
International Data Transfers
International Data Transfers
As Kapstone serves a global audience, user data may be processed in locations outside your country of residence. We ensure data transfers comply with applicable regulations.
As Kapstone serves a global audience, user data may be processed in locations outside your country of residence. We ensure data transfers comply with applicable regulations.
Kapstone.ai provides its Services "as is," without warranties of uninterrupted access or error-free operation. We continuously improve our algorithms but do not guarantee specific hiring outcomes.
Kapstone.ai provides its Services "as is," without warranties of uninterrupted access or error-free operation. We continuously improve our algorithms but do not guarantee specific hiring outcomes.
Kapstone.ai is not liable for employment decisions, candidate suitability, or any direct, indirect, or consequential damages resulting from the use of our platform.
Kapstone.ai is not liable for employment decisions, candidate suitability, or any direct, indirect, or consequential damages resulting from the use of our platform.
Policy Updates
Policy Updates
We may update this Privacy Policy periodically. Any significant changes will be communicated via our website.
We may update this Privacy Policy periodically. Any significant changes will be communicated via our website.
Contact Information
Contact Information
For questions about this Privacy Policy, contact us at hello@kapstone.ai.
For questions about this Privacy Policy, contact us at hello@kapstone.ai.
By using Kapstone.ai, you consent to the collection and use of your data as outlined in this Privacy Policy.
By using Kapstone.ai, you consent to the collection and use of your data as outlined in this Privacy Policy.